Charge
The evaluation of the $10,000 purchasing delegation of authority limit to see if it would be appropriate to change that threshold.
Membership
- Chair - Dean Endler, assistant vice president for Purchasing, Contracts, and Logistics
- Amanda Dotson, director, Internal Audit, Texas A&M University System
- Jill Hobbs, assistant dean for finance, School of Education and Human Development
- Crissy Stratta, associate executive director, Sponsored Research Services
- Cari Tawney, assistant vice president for Student Affairs Finance
- Mary Williams, director, Procurement Services and Historically Underutilized Business coordinator, College of Engineering
- Robby Bounds, executive director, Procurement Services
- Phillip Guillen, executive director of finance, Technology Services
- Kyle Metcalf, director, Financial Management Operations
Result
Effective June 1, 2023, the purchasing delegation limit increased from $10,000 to $25,000. Additionally, a new process for purchases between $25,000 and $50,000, was established (detailed below). These decisions were made to streamline and expedite the procurement process by providing more autonomy, speed and flexibility in purchasing activities.
For purchases of up to $25,000, this delegated authority allows departments/units to expedite the purchase of items needed immediately without having to prepare a purchase requisition. Thus, providing the same speed of processing for purchases up to $25,000 as previously experienced up to $10,000.
For purchases between $25,000 and $50,000 departments/units now have the option to solicit three or more informal bids (email bids are acceptable) with at least two of the three bids from Historically Underutilized Businesses (HUBs) and submit a requisition to Procurement Services with all bid documentation attached. This process is optional and not intended to add additional burden to department resources. Procurement Services stands ready to assist with the solicitation process.
As before, purchases may not be separated to remain within the delegated dollar amount.
For additional information about the Rules and Regulations governing this process, please visit the Procurement Services website.
This change in delegated authority was developed by the Continuous Service Improvement Governance Group (CSIGG) Delegated Purchasing Authority working group. It was a collaborative effort that included representation and input from across the university.