Instructional Enhancements/Equipment Fees (Course Specific Fees) Approval Process

Instructional Enhancement/Equipment Fees (Course Specific Fees) Approval Process (called also “IE/EF” or “IEEF”) Revised and new course fees must be submitted to Student Business Services (SBS) via the Course Fee Revision (CFR) program by the announced due date in order to become effective for the fall semester. The CFR program generally opens in mid April, and the deadline for these submissions usually occurs in late May. If a deadline is missed by a department, the college is responsible for reviewing course costs and may choose to absorb expenses for one year.

Academic departments must complete a new course fee request form for each new fee request. Once this form is completed, it must be signed by the Department Head, Dean and the Executive Vice President and Provost.

Academic departments must also complete an annual certification of administrative review and request for course fee changes form. This form ensures that an annual review of account balances, expenditures and fees structures is complete. Once this form is completed, it must be signed by the Department Head, Assistant Dean/Senior Academic Business Administrator and the Dean.

At the close of the CFR process, Student Business Services generates a report to ensure that all submitted fees are within stated guidelines. This report is reviewed by the Assistant Provost for Finance and Administration and by the Chair of the Student Fee Review Committee, and corrective action may be taken on a fee by fee basis.

A final report is then generated from the CFR program and routed for approval through the Assistant Provost for Finance and Administration, the Chair of the Student Fee Committee, the Executive Vice President and Provost and the President.

Corrections to course fees are considered for spring and summer semesters. Requests for spring are generally due in late October. Requests for summer are generally due by late March. These requests must be routed through the Assistant Provost for Finance and Administration for review and consolidation. The requests are then routed through the Chair of the Student Fee Review Committee, the Executive Vice President and Provost and the President for approval.