TAMU > Finance > SBS > Tuition & Fees > Withdrawal Process
Withdrawing from the University
Withdrawal from the University due to call-up of Military Reserves
Once the University has accepted payment for tuition and fees, a student is considered officially enrolled unless otherwise restricted from enrolling.
Stopping payment on a check for fees or allowing the check to be returned unpaid by the bank for any reason does not constitute official withdrawal. The withdrawal process is done in the Dean's Office of the college in which a student is registered. A withdrawal form will be issued in the Dean's Office that will explain exactly what the student needs to do. Failure to follow procedures for withdrawing from the University may result in financial penalties and delays with future enrollment in the University. Once a student registers, he or she is responsible for the total fees assessed regardless of whether the installment option is used. Refund percentages are applied to total fees assessed and not the amount paid. This means that students who withdraw before paying all installments may, in the event of withdrawal, still owe the University.
International students must go by the International Student Services Office before withdrawing to determine if doing so will affect their visa status.
Financial Aid Recipients should talk to a Financial Aid Counselor before withdrawing. Students receiving funds awarded by the Department of Student Financial Aid should be aware of policies regarding withdrawal from the University. These policies are consistent with Federal regulation. Calculation of tuition and fee refunds due to withdrawal are based on all charges the University has assessed the student. When a student has elected various optional services charged to their fee statement, the total dollar value of these optional services will also be used to determine whether repayment of any grant or Federal Perkins Loan will be required. Federal regulations require a pro-rata refund calculation for all first time students who receive Title IV and certain State student aid at a post-secondary institution of higher education who withdraw during a payment period (semester). The length of time during which a refund must be calculated is up to 60% of the payment period. First time students include freshmen and transfers.
Athletes should see their academic advisor in the Athletic Department before initiating the withdrawal process.
Tuition and Fee Adjustments*Tuition and fee adjustments shall be made to students officially withdrawing from the University for charges listed below according to the following refund schedule: Tuition and required fees, resident hall rent, and meal plans (excluding Aggie Bucks).
Fall and Spring Semester and 10 Week Summer Session| Time Period | Refund |
|---|---|
| Prior to 5:00 pm on the last business day before classes begin | 100 percent |
| During the first five class days | 80 percent |
| During the second five class days | 70 percent |
| During the third five class days | 50 percent |
| During the fourth five class days | 25 percent |
| After the fourth five class days | None |
| Time Period | Refund |
|---|---|
| Prior to 5:00 pm on the last business day before classes begin | 100 percent |
| During the first, second or third class day | 80 percent |
| During the fourth, fifth or sixth class day | 50 percent |
| After the sixth class day | None |
The student will initiate the process by contacting his or her academic dean and requesting withdrawal from the University due to call-up to active duty.
If the student is still on campus following call-up, he or she is to go to the dean's office to initiate the process. If the orders require the student to leave campus hurriedly without having time to initiate the withdrawal process, the student is to contact the dean's office by telephone or email and execute the withdrawal process in that manner as soon as possible.
The student is expected to provide the dean's office with a copy of the written orders. In case the student does not have written orders at the time of withdrawal, he or she shall be asked to fax a copy of those orders to the dean's office as soon as possible.
After conferring with their academic dean as to the option most appropriate to their situation, the student will be asked to select ONE of the following two options, record an "Incomplete" grade for all courses at the end of the semester, in order to allow the student to complete the course requirements upon return from active duty, or drop all courses for the semester with no record.
