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TWAPMTS Process

Table of Contents

 

Requesting Access to the Compass TWAPMTS Form

Prerequisites

  • To request access to the Compass TWAPMTS Form users must have a COMPASS Account.
  • The user must complete Compass navigation training.
  • The user must complete FERPA training.
  • The user must sign a disclosure statement. Email eis-data@tamu.edu to request the form.
  • The user’ college or division must have a signed MOU with Student Business Services **For more prerequisite information Click Here!

Access to the Form

The Tuition, Waivers and Payment Form (TWAPMTS) is now available in HOWDY! Please download the form then acquire the necessary signatures to get access COMPASS access to the form.

  • Go to the Employee tab
  • Compass User Training channel
  • Compass Forms link
  • Tuition Waivers and payment Form
  • Use the HELP! Tab for hints on how to complete the form.

The TWAPMTS Update Access form should be signed by:

The TWAPMTS Access form should be sent to Student Business Services MS 6001 by the PAA and then to eis-security@tamu.edu

Contact information

Questions regarding TWAPMTS can be sent to twapmts@tamu.edu.

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Requesting Access to the Compass TWAPMTS Reports

Type of Reports:

Total of five reports will be provided for the process.
  1. CS Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_CS_twapmts_trans_batch
  2. GV Batch report that shows all TWAPMTS data including Degree Type, Credit hours, Graduation status, AR contract amount and AR contract balance. Report Name: pwt_036_GV_twapmts_trans_batch
  3. TWAPMTS Audit including COMPASS and BPP data. Report Name: currently under development
  4. Invalid account report. Department audit of TWAPMS accounts no longer valid for process. Important during the fall when we are crossing over fiscal year. Report Name: pwt_036_CS_twapmts_invald_slsa
  5. Invalid account report. Department audit of TWAPMS accounts no longer valid for process. Important during the fall when we are crossing over fiscal year. Report Name: pwt_036_GV_twapmts_invald_slsa

Access to the Reports:

The COMPASS Account Request Form can be accessed through HOWDY! Please download the form then acquire the necessary signatures to get access to the reports.
  • Go to the Employee tab
  • Compass User Training channel
  • Compass Forms link
  • Compass Account Request Form
  • Use the HELP! Tab for hints on how to complete the form.
  • Use at least one of the COMPASS security Groups listed below.
  • Have the Primary Authorizing Agent (PAA) sign the form.
  • Have the Campus Functional Area Approval sign the form. (SBS: Jennifer Lightfoot or Peggy Carey)

COMPASS Security Groups:

Code College Security Group
AD Administration G_STAR_37_VPAX_Rpts_Administra
AG Agriculture G_STAR_38_CLAG_Rpts_Agricultur
AR Architecture G_STAR_39_CLAR_Rpts_Architectu
BA Business G_STAR_40_CLBA_Rpts_Business
ED Education G_STAR_42_CLED_Rpts_Education
EN Engineering G_STAR_43_CLEN_Rpts_Engineerng
GB George Bush G_STAR_44_BUSH_Rpts_Geo Bush
GE Geosciences G_STAR_45_CLGE_Rpts_Geoscience
GR Grad Studies G_STAR_46_CLGR_Rpts_Grad_Stud
LA Liberal Arts G_STAR_48_CLLA_Rpts_Lib_ Art
SC Science G_STAR_61_CLSC_Rpts_Science
VM Vet Medicine G_STAR_62_CLVM_Rpts_Vet Medici
FA Financial Aid G_STAR_64_FAID_Rpts_Vet Medici
LA Liberal Arts G_STAR_48_CLLA_Rpts_Lib_ Art

Report Audits:

It is recommended that the Transaction Batch reports be used to audit the following:
  1. Verify that students with assistantship waivers only have the waiver processed if they have the residency codes P, I, N or K.
  2. Verify that students with assistantship waivers only have the waiver processed if that the employee is registered at least 9 hours for fall/spring semesters or 3 hours if registered for a summer 5 week session 3 and 6 hours if registered for a 10 week summer session.
  3. If the contract payment requires full time registration Undergraduates students should be enrolled at least 12 hours and Graduate students must be enrolled at least at least 9 hours for fall/spring semesters or 3 hours if registered for a summer 5 week session 3 and 6 hours if registered for a 10 week summer session.
  4. Review student amount and balance columns for discrepancies. Example: if you are expecting 9 hour GA tuition payment to be $2038.95 and it is less there may be a multiple contract issue or a problem with the student contract payment.
  5. Verify that the correct object code was used based on the student classification.
  6. Verify that you have used the correct account to pay the student tuition/fees.

The recommended use for the Invalid Account Report:

  1. Monitor accounts that my no longer be active in FAMIS.
  2. Contact FMO if an account needs to be reactivated.
  3. If the account is no longer valid for the term change the account for the student payment.

How to open the Transaction Batch reports:

Use a Macro using Excel 2010.

Other Information:

Currently the pwt_036_CS_twapmts_trans_batch are all inclusive. SBS will be working with EIS to split the reports by college. We hope this project will be completed prior to summer 2012 processing.

Contact information

Questions regarding TWAPMTS can be sent to twapmts@tamu.edu.

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TWAPMTS Training

Training Through Howdy!

Follow these steps to access the online training:

  1. Log into Howdy
  2. Go to the Employee Tab
  3. Go to the Compass user Training Channel
  4. Click on Student Accounts Receivable
  5. Click on Accessing and Using the Tuition, Waivers and Payments Form TWAPMTS HOWDY
  6. When you complete the training print the certificate, attach it to the Tuition, Waivers & Payment Form and route it for authorized signatures.

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Assistantship Waiver/Exemption Residency Codes

Non-Resident – Eligible for Non-Resident Tuition Waiver

Code Description Student Level Note
P Non-Res, Not ST Fund, <7yr PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver
I International All waiver is for Graduate Assistantship
N Non-resident All waiver is for Graduate Assistantship
K Intl, Not ST Funded, <7yr PhD exceeded 99 hrs, but less or equal to than 7 yrs, so not charged for excessive hours. Waiver is for Graduate Assistantship waiver.

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FAMIS Account Information for TWAPMTS Process

Automated Process:

Departmental payments may be processed using the following Part 02 FAMIS accounts. These accounts will automatically be loaded daily before 8:00 a.m. into the COMPASS TWAPMTS tables that are used to store FAMIS account information.

 

Function Code

Account Range Noted on FAMIS Screen
60 ALL Accounts for Part 02
15 ALL Accounts for Part 02

Manual Process:

Departmental payments may be processed using the following Part 02 FAMIS accounts. These accounts will have to be added manually to the TWAPMTS files on the SBS servers. Users should email twapmts@tamu.edu to request to add these accounts. After the account(s) has been added the user should be able to start using the account the next business day after 8:00 a.m.

 

Function Code

Account Range Noted on FAMIS Screen
All Accounts not listed that may be allowed per Financial Management Operations (FMO)

Other Processing Information:

50xxxx/51xxxxx accounts that do not currently have function 60 or 15 should transfer funds to a 65xxxx range to pay scholarships/fellowships

 

Note: FAMIS account information will be uploaded to COMPASS daily around 7:00 am. Users should be able to access their accounts around 8:00 am the next business day for new accounts added to FAMIS or manually to the SBS files.

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FAMIS Object Code List for TWAPMTS Process

FAMIS Object Codes

Code Description Student Level Note
5910 Scholarships - Undergraduate UG Use this code for payments processed for undergraduate students.
5915 Scholarships - Graduate GR Use this code for payments processed for graduate students
6032 Grants - Student Tuitioin & Fees All Use this code for payments process using FAMIS accounts that start with a Four (4).

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Additional Form Information

  • TWAPMTS Form Field Descriptions

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    Process Questions Requesting Access to the Compass TWAPMTS Form

    Q: I was not able to attend the classroom training. When will the next training be available?

    A: Additional classroom training will be available during the CSBA workshops held in January and May of each year. Currently Student Business Services is working with EIS to develop online training that should be available to new users before the end of December 2011.

     

    Q: What do I do if the FAMIS account I need to use is not available on the contract tab of the TWAPMTS form?

    A: You may need to request addition access for the TWAPMTS form. Refer to slide seven of the Classroom PowerPoint presentation. If you have the appropriate access, send an email to twapmts@tamu.edu to request to add the account.

    All questions regarding the TWAPMTS form or process should be emailed to twapmts@tamu.edu.

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