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Cash Handling Regulations
System Regulation 21.01.02: Receipt, Custody, and Deposit of Revenues
The purpose of this regulation is to provide a workable, controlled, cash-handling environment.
Please review the full regulation for details. Below is a listing of some requirements.
- Must have written cash handling procedures that are followed and reviewed.
- Must give official receipts or cash register entries for all transactions where funds are exchanged person to person.
- Must keep funds secure.
- Vault access should be limited.
- Custody of keys and combinations must be kept on person.
- Combinations should be changed periodically and always when turnover occurs.
- Cash amounts over $2500.00 must be accompanied by a security guard when in transport.
- Contact the Cashier Office at 979-862-5762 to schedule a pick up by the courier service.
- Must keep and reconcile cash logs tracking the transfer of funds.
- Must deposit funds daily.
- Amounts over $200.00 must be made daily.
- Amounts under $200.00 must be made within three business days regardless of amount.
- Checks must be endorsed immediately.
- Review Standard Administrative Procedures 21.01.02.M02-Check Endorsement Requirements.
- Funds must be reconciled.
- Must ensure that proper segregation of duties is performed during the preparation of the deposit. In no instance should a person receipting and preparing the deposit also be responsible for reconciling the accounts.