TAMU > Finance > FMO > Payment and Travel Card Office> Departmental Payment Card
Departmental Payment Card
- Texas Sales Tax Exemption Form - Filled out by purchaser and given to vendor to claim exemption from Texas state sales tax.
- Statement of Disputed Item Form - Call JP Morgan Chase to dispute item and then document the dispute by completing this form and faxing to FMO Payment Card Disputes 458-4190.
- Documentation in Lieu of Receipt or Invoice - If missing receipt for a purchase complete this form and seek appropriate approvals, as listed on the form, to serve as documentation of missing receipt.
- Departmental Payment Card Agreement/Application - Online Departmental Payment Card Training must be completed prior to applying for card, see How To Apply for a Payment Card.
- Internal Order Transaction Log (Excel version) - Example of optional Payment Card Transactional Log, this log is no longer required if use Pathway Net Report 121 in place of the transaction log. Card Sharing Log is still required.
- Departmental Payment Card Check In/Out Log - When someone other than the card administrator will use the card it must be documented on the check in/out log and then filed as part of the monthly approval process documentation.
- Pathway Net Guide
- Payment Card Program User’s Guide
- What are the dispute differences between Individual and Departmental Payment Cards
- How To Apply for a Departmental Payment Card
- How to Gain Access to Pathway Net - Required training to perform reallocation, reconciliation and approval of Payment Card transactions.
- How to Change Departmental Payment Card Administrator
- Card Administrator Leaves-What Should Be Done
- Card Administrator Resources - Information specifically for cardholders such as: Cardholder Checklist, Sales Tax Exemption Form, Prohibited Vendor Links, HUB Vendor Links, Frequently Asked Questions and other helpful information.
- Bookkeeper Resources - Information specifically for bookkeepers or persons needing to: reallocate in Pathway Net, reconcile, review the approval process and monitor the department’s Payment Card program.
- Required Training for Payment Processing
- Online Cardholder Training-Card Administrators - Required for new cardholders and must be retaken every two years. The event registration system tracks this and notifies the cardholder when the recertification is necessary. Failure to complete the training will result in the suspension of the card until training is completed.
- Pathway Net Training-Classroom - Required for bookkeepers and/or any one who will reallocate transactions in Pathway Net. It is preferred that cardholders that will not reallocate in Pathway Net to attend to gain an understanding of the reallocation, reconciliation and approval process.
- Payment Card Help Sessions - Optional help desk sessions offered once a month for any question related to the Payment Card. These sessions are set up so the attendees can come and go as needed. Click the link above to register to attend one of the scheduled sessions.
- Pathway Net Login
- TAMU Rules & SAPS
- Sign up for FMO Listservs - FMO communication method for workshops, help desks, changing guidelines/polices and process improvements.
- Strategic Sourcing
- Supplier Mall - Where to go to find Supplier Agreements/Master Orders for information and product pricing
- Flight Protection