FMO Forms - FMO at Texas A&M - Division of Finance

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FMO Forms

Accounts Payable

Purchase Audit
Travel
Vendor Setup
Payment Card
Individual Payments
Imaging and Data Control
Working Funds

General Accounting Services
Property Management
Financial Reporting/Reconciliations
AggiE-Pay/Credit Card
Training & FAMIS Security
Accounting Processing Services

Accounts Payable Forms our home page

Purchase Audit Forms our home page

Texas Sales and Use Tax Exemption Certification - Filled out by purchaser and given to vendor to claim exemption from Texas state sales tax.
Departmental Internal Order Form - Departments can use this form when placing orders to submit with the invoice for payment to meet the documentation requirements on state accounts or use similar documentation.
Purchase Voucher - Exception must be granted by Accounts Payable to use this form versus on line document.
Request for Tax Withholding on Non-Salary Compensation Items - Required when a TAMU employee is given anything of value in excess of $100 and cash or gift certificates for any amount, even if paying directly to the vendor.

Travel Forms our home page

Travel Forms

Vendor Setup Forms our home page

Vendor Information Sheet - Add New Employees, Prospective Employees or Students, Modify Existing Vendors & Add New Domestic Vendor without W-9 in FAMIS
Substitute Form W-9 - Add New Individual and Business Entities
Certificate of Foreign Status Form - Add New Foreign Vendors
- Form W-8BEN - Required if foreign entity want to use their tax treaty for a 1042 reportable payment (see Instructions for Vendor Set Up for further information)
- Form W-8ECI - Required if foreign entity has effectively connected income from sources in the US. (see Instructions for Vendor Set Up for further information)
TAMU Employee Direct Deposit of Travel and Reimbursements Only - You can now change your direct deposit information through HR Connect. Login here https://sso.tamu.edu/logon.aspx, select payroll data, then Direct Deposit information, then select one of the choices to either keep your current account or use an alternate account for reimbursements.
Vendor Direct Deposit Authorization Form - Fax completed form to 979-458-4191 Attention: Vendor Setup.
Student Refund Direct Deposit Authorization Form

Payment Cards Forms our home page

Texas Sales Tax Exemption Form - Filled out by purchaser and given to vendor to claim exemption from Texas state sales tax.
Statement of Disputed Item Form - Call JP Morgan Chase to dispute item and then document the dispute by completing this form and faxing to FMO Payment Card Disputes 458-4190.
Documentation in Lieu of Receipt or Invoice - If missing receipt for a purchase complete this form and seek appropriate approvals, as listed on the form, to serve as documentation of missing receipt.
Payment Card Agreement/Application - Online Payment Card Training must be completed prior to applying for card, see How To Apply for a Payment Card.
Internal Order Transaction Log (Excel version) - Example of optional Payment Card Transactional Log, this log is no longer required if use Pathway Net Report 121 in place of the transaction log. Card Sharing Log is still required.
Payment Card Check In/Out Log - If a card is to be used by someone other that the cardholder, then a card sharing log similar to this one must be used and be filed as part of the monthly approval process documentation.
Payment Card Program Card Sharing Agreement Form

Individual Payments Forms our home page

Employee Reimbursements
Payments to Individuals
Foreign Vendors
Texas Sales and Use Tax Exemption Certification - Filled out by purchaser and given to vendor to claim exemption from Texas state sales tax.

Imaging and Data Control Forms our home page

Network Access Request Form for Document Imaging - Request form for departments to have access to submit invoices to Accounts Payable electronically through a secure FTP server.
Request Form for Backup Imaged Documentation - Used to request backup documentation that is stored on a secure server. Email all required information to anyone on our staff.
Departmental Imaging Access Request - FMO Library - Access to view invoices in Document Imaging.

Working Funds Forms our home page

Permanent Working Funds – Requesting petty cash funds for departments with income producing activities for their daily operation.
Temporary Working Funds – Requesting funds for student travel, participants in research or to make change at an event etc.
Change of Custodian – Requesting change of the responsible custodian on Permanent Working funds.

General Accounting Services Forms our home page

Departmental Budget Request Forms our home page

Fiscal Request Form - Use for exceptions to the Transfer Guidelines. You must have approval of the Director of Budgets.
FB Calculator

Corrections Office Forms our home page

Sales & Receivables Forms our home page

Authorization of Payment to Dining Services OR University Club by Interdepartmental Transfer - Used to provide authorization to charge TAMU departmental accounts for payment for services by Interdepartmental Transfer.
Extension of Credit Request Letter - Per System Regulation 21.01.04, system components must be granted authority to extend credit. This authority must be granted for each account prior to the extension of credit. For help, please read the Credit Letter Instructions.
Credit Letter Instructions
YEAR END Form 3 - Request for Accounts Receivable Write Offs - Annual form for departments to use to request approval to write off uncollectible accounts receivables.
YEAR END Form 5 - Accounts Receivable - Annual form for departments to use to record their accounts receivables in FAMIS for year end reporting purposes
Form FD150 - Cash Deposits and Interdepartmental Transfers - Used to deposit revenue into a TAMU (02) account or used to charge another TAMU (02) account.
Form FD152 - Accounts Receivable - Used to setup billing invoices. Accounts Receivables are used to charge Texas A&M University System components/parts and others. For example Research Foundation, RAES, TCE, TEES, an outside corporation.
Disputed Invoice Form - This is an application for filing and handling 'disputed invoices'.
AR - New Customer Setup Form - New Customer set-up form for Accounts Receivable.

Gifts & Endowments Forms our home page

Property Management Forms our home page

FDP-4 Equipment Information Sheet - To gather detailed information on inventoried equipment
FDP-9 Report of Missing or Stolen - To report missing or stolen property or to recover a missing, disposed asset
FDP-401 Departmental Property Contact Verification - To aid the Department Head/Director in maintaining their official Departmental Property Contacts list with TAMU Property Management.
FDP_402 Certification of Physical Inventory Conducted by Department - To certify the departments annual inventory per state requirements.
FDP_404 Request for Extension of Time for Annual Inventory Certification - To request an extension of due date for the department's annual physical inventory.
FDP-410 Loan of Texas A&M University Property - To aid the Department Head/Director and the Departmental Property Contact in managing TAMU equipment and to protect TAMU against theft or loss.
FDP-411A Property Transfers - To document the transfer of equipment from one department to another. It includes transfer between departments, out of TAMU, or into TAMU.
FDP-411B Transfer of Computer Equipment - To verify the deletion of all files on the hard disk drive of any TAMU owned computers being transferred or sold.
FDP-414 Property Additions and Deletions - To document an addition of equipment that did not require payment to acquire, and to document deletions of existing equipment due to sale, trade in, cannibalization, or damaged/destroyed/obsolete.
FDP-421 Departmental Property Contact Responsibility Statement - To document the responsibilities of the Departmental Property Contact and for the DPC to certify that they understand these responsibilities.
FDP-422 Property Custodian Responsibility Statement - To document the responsibilities of the Property Custodian and for them to certify that they understand these responsibilities.
FDP-423 Property End User Responsibility Statement - To document the responsibilities of the Property End User and for them to certify that they understand these responsibilities.
FDP-431 Transfer of Responsibility for Property - To document the transfer of responsibility from one Department Head to another.
FD-860 Notice of Change Information and/or Authority - To update the Departmental Property Contact person

Financial Reporting/Reconciliations Forms our home page

New Accounts
FY 2007 Closing Procedures Memo - Instructions for Year End Closing Procedures/Forms
Form 3 Request for Accounts Receivable Write Offs - To Request Accounts Receivable Write Offs at Fiscal Year End
Form 5 Accounts Receivable - To Set Up Receivables at Fiscal Year End
Form FD403 Report Inventory of Consumable Supplies and Materials and Merchandise for Resale - To report Inventory of Consumable Supplies and Materials and Merchandise for Resale at Fiscal Year End
Pledges Receivable
Unrelated Business Income Tax Questionnaire

AggiE-Pay/Credit Card Forms our home page

Training & FAMIS Security Forms our home page

IMG-200 Departmental Imaging Access Request - Payroll Reports
IMG-300 Departmental Imaging Access Request - FMO Library
IMG-650 Departmental Imaging Access Request - Budget Reports
FD825: FAMIS Access Request - add, change, or delete access
FD-940: FAMIS Electronic Office Request - add,change, or delete department/sub-department codes to/from Routing path, change office managers, delegates, or default signers within an electronic office.
FMO-800: FAMIS Contact Person Responsibilities - assign FAMIS Contact Person to a deparment.
FD-580: Budget Access Request - access to enter budgets annually at budget time.
FD-860: Notice of Change Information and/or Authority - contains both New Account, New Department/Sub-Department data as well as any changes to existing Departments, and Signature Approval Authority Cards.
VPFN/FMO Users Only
- FD-830 FAMIS Access for Division of Finance Staff
- FD-835 USAS for Division of Finance Staff - Provides access to the Texas Uniform Statewide Accounting System
- FMS-801 Payformance Access Request
Imaging Access for Division Finance Staff: All VPFN staff who need confidential or specific imaging access within their own department or within other VPFN departments should complete one or more of the imaging forms:

Mail all original forms to the following address:
Financial Management Operations - FAMIS Security
Texas A&M University
6000 TAMU
College Station, TX 77843-6000

Whenever Possible, you can use your vinyl green bags or inter-office envelope and mail to: FMO MS 6000.

You can hand deliver or USPS mail to: 750 Agronomy Drive, Suite 3101, Room 3138, College Station, TX 77843-6000

Accounting Processing Services Forms our home page

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